Wintercamp Information for Parents/Guardians
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Wintercamp is an extremely busy event and this may appear daunting when you first arrive on-site. The following information will help the smooth arrival of your young person to the event.
- What to expect...
- Gilwell Park is home to the headquarters of The Scout Association. It is 110 acres in size and is made up of a mix of woodland and fields, so it can be difficult to describe where a group is based. The site will be extremely busy on arrival and may appear chaotic as about 2500 people arrive.
- On arrival
- On arrival you will be directed by a member of the traffic management team to the drop-off parking zone. Please state clearly that you are dropping off and ensure that you have the relevant ‘drop-off parking pass’ displayed in the window of your car: download as part of the Information for Parents/Guardians Pack. This needs to be completed properly and in full, and is available from your Unit/Group’s leader. Please note that the speed limit is 5mph within Gilwell Park, which is barely more than a walking pace.
- Dropping off
- When you reach the drop-off parking zone, there is a strict limit of 15 minutes waiting in this area. Therefore, you must ensure that you do not leave your vehicle longer than this period. Once parked you should walk with your young person to the meeting point, which is at the end of the drop-off parking in front of The White House and is clearly signposted. Please leave your young person with their group leader or nominated contact and then leave the site.
Note: In certain circumstances where vehicles are causing an obstruction or are incorrectly parked, Gilwell Park Activity Centre reserves the right to tow such vehicles out of the way without the owner’s express permission.
- When you reach the drop-off parking zone, there is a strict limit of 15 minutes waiting in this area. Therefore, you must ensure that you do not leave your vehicle longer than this period. Once parked you should walk with your young person to the meeting point, which is at the end of the drop-off parking in front of The White House and is clearly signposted. Please leave your young person with their group leader or nominated contact and then leave the site.
- Leaving site
- Please be courteous as you leave the site. There will be many young people walking around as they prepare for the weekend. You may not leave the site the way you came in, however you will be clearly directed. Please remember the speed limit is 5mph.
- Picking up after the event
- If you are picking up after the event, similar procedures will operate to dropping off. Please ensure you have these details with you so that you have contact information for your young person’s group.
